By-Laws

Western Pennsylvania Water Pollution Control Association, Inc.

Effective July 17, 2003

Revised September 16, 2010


ARTICLE I
The name of the organization shall be Western Pennsylvania Water Pollution Control
Association, Inc.

ARTICLE II
The object of this Section shall be the advancement of the knowledge of design,
construction, operation, maintenance, and management of sewage and industrial
wastes works, and the encouragement, through meetings of the members, seminars
and other training activities of the exchange of information and experience and to do all
things necessary incident and proper to the furtherance of said purpose.

ARTICLE III – Membership

Section 1.
Members of this corporation shall be Active Members or Student Members. Student
Members are not eligible to vote, hold Offices or Chair Committees of the corporation.

Section 2.
An Active Member shall be a superintendent, manager, operator, or employee of a
sewage or industrial wastes treatment works; a professional engineer; a chemist,
bacteriologist, or any qualified person professionally engaged or interested in the
advancement of knowledge relating to the disposal or treatment of sewage and
industrial wastes or improved sanitation of waterways. Present membership is to be
taken as sufficient evidence that the individual is so qualified for as long as he continues
to be a member in good standing. A Student Member shall be a person, currently
enrolled in a college or associate degree program or Board approved formal training
program, with interest in the advancement of knowledge relating to wastewater. Active
membership shall include all voting rights and privileges conferred by these bylaws and
the rights to hold office and serve on committees.

Section 3.
Any person eligible for membership and desiring to become a member of the
corporation shall make a written request for admission.

Section 4.
A member in good standing for 35 years or more may be presented with Lifetime
Membership status solely at the direction of the officers of the corporation. Lifetime
Members shall have all voting rights and privileges of an Active Member as well as
membership free of annual dues and registration fees as collected by the corporation for
the purposes of regular business meetings.

Section 5.
A Student Member shall be a person, currently enrolled in a college or associate degree
program or Board approved formal training program, with interest in the advancement of
knowledge relating to wastewater. A member may not retain this class of membership
beyond the first anniversary date following termination of qualifications as a Student
Member. Student Members are not eligible to vote, hold Offices or Chair Committees of
the corporation.

ARTICLE IV – Dues and Other Fees

Section 1.
The annual dues shall be as established by the Board of Directors and approved by
two-thirds of the vote of the membership present at any one meeting. The Board of
Directors shall notify the members of any change in the dues at least thirty (30) days
prior to the action. The notice may be given at a business meeting or by mail. The
annual dues shall become due on January first of each year for the ensuing year.

Section 2.
The annual dues renewal notices shall be sent to the membership not less than thirty
(30) days prior to the due date by the Membership Secretary. A second and final
delinquent notice shall be sent to members within thirty (30) days after the due date.
Members who fail to make payment within sixty (60) days after the due date shall be
dropped from the membership roles and cease to be entitled to benefits of membership.

Section 3.
The corporation may collect registration fees to offset the costs of conducting the
business of the corporation as may be determined by the Board.

ARTICLE V – Officers and Affiliations

Section 1.
The officers of the corporation shall be a President, two Vice-Presidents, a Director, an
Alternate Director, a Secretary, a Treasurer, the most recent Past President, a
Membership Secretary, and three Trustees.

Section 2.
All officers of the corporation shall be members of the WPWPCA in good standing for
the preceding three years prior to the beginning of their term of office and shall maintain
membership in good standing in the WPWPCA during their entire term of office. The
President, First Vice-President, Second Vice-President, Director and Alternate Director
shall also be members of the Pennsylvania Water Environment Association during their
term of office and shall maintain membership in good standing in the Pennsylvania
Water Environment Association during their entire term of office. The terms of office of
the Director and Alternate Director shall be for three years, which terms shall coincide
with the terms of office of the elected officers of the WPWPCA. The terms of office of
the Director and Alternate Director shall be staggered. The term of the office of a
Trustee shall be for three years, which term shall start with the term of office of the
elected officers of the corporation; one trustee to be elected each year.

Section 3.
No officer except the Director, Alternate Director, Secretary, Treasurer, Membership
Secretary and Trustees shall hold office for more than two consecutive years.

Section 4.
The duties of the President, Vice-Presidents, Secretary and Treasurer shall be those
which ordinarily apply to the several offices.

Section 5.
The Second Vice-President shall also be responsible for the coordination of all activities
of the Program, Seminar, Education and Training, and Exhibitors and Sponsors
Committees.

Section 6.
The duty of the Director shall be to serve on the Committee of the Pennsylvania Water
Environment Association.
The duty of the Alternate Director shall be to serve as a representative of the
corporation with full powers of a Director at meetings of the Board of Directors and
Executive Committee of the Pennsylvania Water Environment Association when the
regular representative in unable to attend.

In addition to the duties which ordinarily apply to the office, the First Vice-President shall
have the duty to serve as a representative of the corporation with full power of a
Director at meetings of the Board of Directors and Executive Committee of the
Pennsylvania Water Environment Association when the regular representatives are
unable to attend.

Section 7.
The duties of the Membership Secretary, inter alia, shall be to maintain the Membership
roll and to collect and record the corporation dues.

Section 8.
The Secretary of the corporation shall file annually with the Secretary-Treasurer of the
Pennsylvania Water Environment Association, within 10 days after their election or
appointment, a list of the officers and members of the corporation and also any
amendments to the By-Laws adopted by the corporation during the preceding year.

Section 9.
The Treasurer of the corporation shall have the duty of filing all required federal, state
and local forms.

Section 10.
The duties of the Trustees shall be those which ordinarily apply to the office, and in
addition, they shall conduct an audit of the finances of the corporation following the
close of the October business meeting of the WPWPCA and present their audit report to
the Board at the first Executive Board meeting after the beginning of the fiscal year.

Section 11.
Any officer of the organization who is absent from three consecutive meetings of the
Board without providing an acceptable reason for said absences, their seat shall be
declared vacant. The Board of Directors shall have the power to fill the vacancy of that
office until the next regular annual election of the corporation.

Section 12
To the fullest extent permitted by the law, the Association shall indemnify and hold
harmless all agents against claims arising out of any alleged or actual action or inaction
in the good faith performance of their duties. “Agents” for this purpose shall include
Officers, Committee Chairs and employees of the corporation.

Section 13.
Nothing in this instrument shall be in conflict with the Constitution and By-Laws of the
Pennsylvania Water Environment Association. In the event of such a conflict, the By-
Laws of the State Association shall prevail.

ARTICLE VI – Committees and Board of Directors

Section 1.
There shall be a Board of Directors consisting of the officers, the Program Chairman,
the Chairman of the Membership Committee and the Pennsylvania Department of
Environmental Protection, Northwest and Southwest Regional Water Management
Program Managers or their designee.
The Board of Directors shall have full control of the management of the corporation
subject to such action as may be passed by the corporation membership in its
meetings. It shall make necessary arrangements for meetings and shall have power to
expend funds of the corporation to invest the same, but shall not incur indebtedness
beyond the funds in the hands of the Treasurer. It shall have power to fill any vacancies
that may occur in any office.

Section 2.
The President shall appoint a Membership Committee consisting of three members of
the corporation for the purpose of sustaining membership. The Committee shall report
its action to the Board of Directors.

Section 3.
The President shall appoint a Nominating Committee consisting of three members, who
shall prepare a list of nominees for the various offices, meeting any criteria listed in
Article V.

Section 4.
The President shall appoint and charge such committees as are necessary to carry out
the affairs of the corporation and to determine the number of members to serve on such
committees.

ARTICLE VII – Committee Responsibility

Section 1.
The Nominating Committee shall submit names of nominees to the Board in June of
each year. Upon approval by the Board, the nominees shall be presented to the general
membership at the September meeting of each year. Officers shall be elected by the
general membership at the October meeting, which shall be the regular annual election
of the corporation. The officers will take office at the close of the October business
meeting of the WPWPCA.

Section 2.
The Awards Committee shall submit names of nominees for Pennsylvania Water
Environment Association and Water Environment Federation awards in January of each
year for Board action. The Committee will submit names of nominees for the following
WPWPCA awards: Past President’s Award, Bruno Award, Alfred Bologna Water
Pollution Control Achievement Award, John Yenchko Meritorious Award, Excellence in
Operation Award, Operator’s Support Award, Engineer’s Service Award, Exhibitor’s and
Sponsor’s Award, Twenty-Year Operator’s Award, Thirty-Year Membership Award, and
any other awards that may be created by the Board from time to time. The nominees for
WPWPCA awards will be submitted to the Board for action in April July of each year.

Section 3.
The Program Committee shall submit the proposed program for the coming year no
later than two months after appointment by the President.

Section 4.
The Safety Committee shall submit the names of nominees for the WPWPCA Safety
Awards to the Board at the July meeting each year.

Section 5.
The Student and Scholarship Committee shall submit the names of nominees for the
WPWPCA Scholarship to the Board at the September meeting each year. The Board
may omit or award one or more scholarships as they may determine to be in the best
interests of the Association.

ARTICLE VIII – Meetings

Section 1.
The membership meetings of the corporation shall be held in May, June, July,
September and October at a time and place determined by the Board of Directors. One
meeting per year may be eliminated at the discretion of the Board of Directors.

Section 2.
Special meetings shall be held at such time and places as may be arranged by the
Board of Directors. Notice of such special meetings shall be sent out by the Secretary at
least thirty days in advance of the meeting.

ARTICLE IX – Quorum

At any meeting of the corporation membership, a quorum shall consist of fifteen
members and at any meeting of the Board of Directors a quorum shall consist of five
members of the Board.

ARTICLE X – Amendments

Amendments to the By-Laws may be made by a two-thirds vote of members present at
any meeting, notice of the proposed amendments having been given to the members of
the corporation fifteen days in advance of said meeting. Should the amendments as
proposed not be acceptable to the members at said meeting, then any such revisions or
additions shall be proposed and notice of the revised amendments shall be given to the
members fifteen days in advance of the next meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

Copyright © 2012 Western Pennsylvania Water Pollution Control Association
Last modified: 01/21/12